Administrative Professional 4
May 2, 2025
Job Description:
InGenesis is currently seeking an Administrative Professional 4 to work with our client. In this role, you will perform tasks such as logging incoming mail, answering, and directing phone calls, maintaining calendars, and arranging record transfers.
Flexible first shift (between 7:30am - 9:00am start time)
If you meet the qualifications outlined below, apply today and we'll reach out to answer any questions you may have!
Job Duties
•Performs non-routine administrative tasks.
•Performs personnel functions such as screening job applicants and interviews.
•Researches and prepares data for budget inclusions.
•Prepares and responds to confidential correspondence.
•Maintains confidentiality of files and other documents.
•Maintains calendar and makes travel arrangements for supervisor.
•Take/transcribe dictation or minutes of meetings.
•Prepare payroll reports/timesheets.
•Performs clerical tasks (e.g., answering phones, greeting visitors, reviewing mail).
•Maintain inventory of general office supplies.
•Prepare routine forms, records retention, and disposal schedules.
•Perform other duties as assigned.
Minimum Qualifications
•High school diploma or equivalent.
•Completion of associate core coursework in secretarial science or business office applications from an accredited career school or community college.
•One year of experience in secretarial/ administrative professional field.
•One year of experience in construction contracting or engineering is preferred but not required.
EEO Statement:
InGenesis is an equal opportunity employer committed to fostering a diverse, inclusive, and equitable workplace. We comply with all applicable federal, state, and local employment laws, including recent executive orders, and strictly prohibit discrimination, harassment, or retaliation based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, veteran status, or any other characteristic protected by law.
InGenesis is dedicated to making reasonable accommodations for qualified individuals with disabilities and ensuring that all employment decisions are based on qualifications, merit, and business needs. If you require a reasonable accommodation during the hiring process, please contact us by visiting our website at https://www.ingenesis.com/careers/site-accommodations
Company Statement:
InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.
InGenesis is currently seeking an Administrative Professional 4 to work with our client. In this role, you will perform tasks such as logging incoming mail, answering, and directing phone calls, maintaining calendars, and arranging record transfers.
Flexible first shift (between 7:30am - 9:00am start time)
If you meet the qualifications outlined below, apply today and we'll reach out to answer any questions you may have!
Job Duties
•Performs non-routine administrative tasks.
•Performs personnel functions such as screening job applicants and interviews.
•Researches and prepares data for budget inclusions.
•Prepares and responds to confidential correspondence.
•Maintains confidentiality of files and other documents.
•Maintains calendar and makes travel arrangements for supervisor.
•Take/transcribe dictation or minutes of meetings.
•Prepare payroll reports/timesheets.
•Performs clerical tasks (e.g., answering phones, greeting visitors, reviewing mail).
•Maintain inventory of general office supplies.
•Prepare routine forms, records retention, and disposal schedules.
•Perform other duties as assigned.
Minimum Qualifications
•High school diploma or equivalent.
•Completion of associate core coursework in secretarial science or business office applications from an accredited career school or community college.
•One year of experience in secretarial/ administrative professional field.
•One year of experience in construction contracting or engineering is preferred but not required.
EEO Statement:
InGenesis is an equal opportunity employer committed to fostering a diverse, inclusive, and equitable workplace. We comply with all applicable federal, state, and local employment laws, including recent executive orders, and strictly prohibit discrimination, harassment, or retaliation based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, veteran status, or any other characteristic protected by law.
InGenesis is dedicated to making reasonable accommodations for qualified individuals with disabilities and ensuring that all employment decisions are based on qualifications, merit, and business needs. If you require a reasonable accommodation during the hiring process, please contact us by visiting our website at https://www.ingenesis.com/careers/site-accommodations
Company Statement:
InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.